Lake Wenatchee Water District

                                                          Commissioners Meeting

                                                                 July 24, 2014

                                                           at Station 9 Fire House

Commissioners Present: Bruce Harris, President (via Skype) Bonnie Klasell, Secretary; Landis Bohn

Staff Present: Elaine Kinney, Charlie Cruickshank

Professional:  Thomas Leake, RH2

Guests:  Barb Harris (via Skype)

Commissioner Harris moved to rescind the motion made on July 10th  for the continuance of the July 10th  meeting to July 17th. This motion is made due to the fires which prevented Karen Klocke and Dan Bannier from attending the meeting because of road closures and increased activity at the Fire Station , Commissioner Klasell seconded, passed.

Commissioner Harris moved to adjourn the July 10, 2014 meeting, Commissioner Klasell seconded, motion passed..

Commissioner Klasell opened the meeting at 10:00 am, established a quorum.

Commissioner Klasell motioned to waive the reading of the minutes for the July 10, 2014 meeting and accept and sign as presented, Commissioner Bohn seconded.

Project Issues

Construction Update: Charlie reported that progress is slow due to the amount of rock encountered.  He reported that they encountered a large boulder that had to be broken up to be removed which takes a great deal of time.

Thomas Leake had very little to report.  He questioned a water line on a property on North Shore.  Charlie volunteered to contact the customer to find out about the line and meter placement.

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Property owner issues:  Charlie reported that the gate at the end of Lake View Drive was damaged.  It will be repaired when the concrete is available for the pump house pour on Brown Road.  The gate was damaged by someone other than the construction crew or the District.

The issue of the two-track easement was tabled until the August 14 meeting because Marc Marquis could not attend the meeting.

Other Project Issues

The meeting with Dan Bannier and Karen Klocke (DWSRF) has tentatively been schedule for the August 14th meeting.  Commissioner Harris will verify their ability to be in attendance.

Franz Mayer connection issue: Bryce MacKay, his attorney, indicated that Mr. Mayer does not want the water line installed on the Lake Wenatchee Hwy. He will obtain, and provide a recorded easement to the District, to install a line across private land or a permission letter to add an additional line next to Marie Mayer’s water line, to connect to the Brown Road line on Brown Road.

Other Issues

Charlie did not have any operation issues

Commissioner Klasell moved to adjourn the meeting at 10:45 am, Commissioner Bohn seconded, motion passed .

The next meeting will be held on August 14, 2014 at 10:00 am at the District 9 Fire Station on the Lake Wenatchee Hwy.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  July 10, 2014

                                                           at Station 9 Fire House

Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn

Staff Present: Elaine Kinney, Charlie Cruickshank

Professional: Thomas Leake, RH2

Guests: None

Commissioner Harris called the meeting to order at 10 am and acknowledged a quorum

Commissioner Harris moved to waive the reading of the 06/26/14 minutes and sign as presented, Commissioner Klasell seconded, passed.

Public comments: No public comments

Phase 1 Project Issues

Construction Status updates: Charlie reported an issue with crossing the asphalt driveways and possible damage. Thomas pointed out that there is money for asphalt repair. He will ask the contractor to avoid using the driveways as much as possible.

Thomas passed out the full comprehensive schedule along with a three week schedule which will be the most accurate. He also presented the first change order, B & S pay estimate number one.

Property Owners Issues: There was a concern that there was a few more trees removed than on the plan distributed to the affected property owners. Charlie explained why they were removed. There is a remaining tree that should be removed because there is danger of it coming down in a wind storm.

Phase 2 Discussion

The budget was received for Phase 2 from RH2 in preparation for the meeting next week with Dan Bannier and Karen Klocke.

Loan application: One of the Commissioners needs to attend the Dec. 5 meeting in Olympia. If the loan is approved at that meeting we would have to sign that day. This will allow us to start drawing the money in January 2015. Commissioner Klasell volunteered to attend. Her name will have to be on the loan application.
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Potholing: Thomas recommends doing approximately 10 spots for Phase 2 while the equipment is here and available. He estimates approximately three thousand dollars plus the cost of the having the archeologist present for one day.

Commissioner Klasell moved to pothole now under the existing contract as determined by the engineer, Commissioner Bohn seconded, passed.

Scheduling for Critical dates: There are many questions for Karen Klocke regarding meeting critical date for the second loan.

Other Project Issues

Water connection for Franz Mayer (parcel 271719210050): We received an estimate from RH2 to run piping up the Lake Wenatchee Highway. Following a lengthy discussion, Commissioner Harris volunteered to write a letter explaining his options for connection. He will email both the letter and the estimate to his attorney.

Administrative

Financial

Commissioner Klasell discussed the reconciled Treasurer’s Report for June 2014; as of 7/9/14 our funds are $48,961.15 at the County; Imprest balance is $380.62.  Past due accounts amount to $809.64.

Commissioner Klasell moved to sign the O&M warrant in the amount of $2,871.48.  Motion seconded by Commissioner Bohn, motion passed. Imprest expenses for last month were $59.99 Carbonite Backup Software, $34.00 postage.

Commissioner Klasell motioned to sign the Payroll voucher for April in the amount of $1,448.00. Motion seconded by Commissioner Harris, motion passed.

Commissioner Klasell discussed the DWSRF budget status as of 6/30/14 and the remaining budget for Phase 1. We have spent $942,681.63 and have $1,384,453.37 remaining in the loan after A19 #30 is processed.

Commissioner Harris moved to sign A19 #30 and supporting CPF warrant for $147,246.84, Commissioner Bohn seconded, motion passed.

System Issues:

Charlie reported that there are not new issues other than a scheduled water shutoff on North Shore. All customers involved were notified. The water was off for about 10 minutes and all went well.

Commissioner Harris moved to continue the meeting to July 17, 2014 at 10 am at the District 9 Fire Station, Commissioner Klasell seconded, meeting continued.

                                         Lake Wenatchee Water District

                                                Commissioners Meeting

                                                      June 26, 2014

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  Barb Harris, Thomas Leake

Commissioner Harris opened the meeting at 10:05 am and acknowledged a quorum existed

Commissioner Harris motioned to waive the reading of the minutes from 06/12/2014 and accept as written, Commissioner Klasell seconded, approved.  Minutes signed.

Project Issues

Two Track Easement:  After some discussion regarding where the easement is and where the new pipes are being installed, the subject was tabled until the July 24^th meeting when our attorney will be present.

Thomas Leake, from RH2, joined the meeting.  He reported that he obtained from the project manager, a three week constructions schedule. Thomas also reported that the original plan called for an expensive pitless adapter for the pump house.  The contractor is recommending another one that is  less expensive but just as functional according to the contractor and Tumwater Drilling.  Thomas presented a change order for the part which will save the district monies.

Commissioner Bohn motioned to accept the change order, Commissioner Harris seconded, passed.

Charlie Cruickshank reported on the project process.  The contractor has encountered some issues with ground penetration due to the sandstone and rock.  But they will do what they have to do to get the job done.  He reported that there were some broken water lines that have been repaired.  They have also dug to put water lines into the pump house.
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Customer Issues with construction:  The septic drain pipe for one of the customers was crushed during the digging process.  The drain pipe will be replaced and the customer is happy with the replacement. There was an issue of a tree that the customer thought was on his land and he wanted the wood.    The contractor agreed to replace the two trees from a pile available at the staging area.  The trees will be delivered to a location chosen by the customer.

Other Project Issues

The attorney for a customer on Lake Wenatchee Hwy is requesting that he connect to the main system via his sister’s parcel, who is connected along Brown Road.  The Commissioners agreed that it is not an option. However since the project has been split into two phases, they agreed to pursue expanding our wetland permit to run a line up the Lake Wenatchee Highway at the customer’s expense.  Commissioner Klasell will email Karen Kornher to pursue the possibility and obtain an estimate of the cost.

2015 Funding:  Karen Klocke from the Dept. of Commerce and Dan Bannier from RCAC, are available to come discuss funding on Thursday, July 17^th.  The Commissioners agreed to extend the July 10^th meeting to that day.  Commissioner Klasell will ask Karen Kornher for a budget for Phase 2 before that meeting.

Administrative

Clerk Kinney reported that she is still working on reviewing the LWWD procedures. If there are changes made, she will email them to the Commissioners for approval.

Other Issues

Commissioner Harris reported that he attended an Open Government & Transparency training session.  Effective July 1, 2014 every member of a governing body must complete training requirements of the Open Public Meetings Act (OPMA) within 90 days of taking office. He also informed that other Commissioners and the Clerk that the training is available on line.

Adding the agenda to the website is a requirement but only if we have more than 10 employees. Commissioner Klasell will try and do this but it is agreed that it is not a requirement for LWWD.

Charlie presented the Consumer Confidence Report (CCR) for 2013 for review.

Commissioner Klasell moved to accept the CCR as presented, Commissioner Harris seconded, passed. The notice informing our customers where to view the CCR will be sent via email and snail mail to those without email addresses.

Commissioner Harris moved to adjourn the meeting at 11:55 am, Commissioner Klasell seconded, meeting adjourned.

The next meeting is July 10, 2014 at 10:00 am at the District 9 fire station on the Lake Wenatchee Hwy.

Lake Wenatchee Water District

Commissioners Meeting

June 12, 2014

at Station 9 Fire House

Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn

Staff Present: none

Professional: Marc Marquis, attorney; Thomas Leake, RH2

Guest: Barb Harris

Commissioner Harris called the meeting to order at 10:02am and acknowledged a quorum

Commissioner Harris moved to waive the reading of the May 22, 2014 minutes and sign as presented, Commissioner Klasell seconded, passed.

Public Comments: No public comment

Project Issues

Construction Start Up Status Update

Thomas Leake reported on weekly meeting with contractor. They are currently working on installing the waterline up from Brown Road to Lakeview Dr. Biggest area of concern is the BRWU irrigation pipes are not in the location indicated on the plan. Thomas will contact Dave Leonard, prior BRWU president who installed the well and piping in 1993; he would know how they changed the piping from creek water to the well.

Karen Dickinson MOU addendum

Karen Dickson presented her argument as to why she feels the MOU is in breach and as such LWWD needs to compensate her for the items LWWD is unable to implement due to Dept. of Commerce restrictions within our federally funded loan.

Commissioner Harris moved to amend the motion adopted at the May 22, 2014 meeting to use the addendum that Commissioner Klasell prepared along with an offer of $1,000, by striking the $1,000 and inserting $2,000. Commissioner Klasell seconded, motion passed.

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Walk-through with contractor

Commissioner Harris briefly summarized what happened at the on-site meeting with the contractor on June 3rd.

Water Availability for Cona (Mt Park)

The county needs a letter from the District stating this parcel, while within our boundaries, is not part of the Mt. Park LID and we are unable to provide them water. This is because Mt. Park is a satellite ‘Class B’ system and will be at capacity of 13 connections once the LID is finalized at the end of Phase 2, summer 2015. Commissioner Harris will work up a form letter for the clerk to submit to the County.

Water connection for Franz Mayer (parcel 271719210050)

Franz Mayer’s agent had contacted our clerk about connecting to the system. The situation hasn’t changed, he will have to either acquire private easements and pay to install a service line across that easement to connect along Brown Rd., or wait until after Phase 2 is connected and pay to run a service line up Lake Wenatchee Hwy. We do not have a wetlands permit in place at this time to run any piping along Lake Wenatchee Hwy. Commissioner Klasell will have the clerk relay this information to Mr. Mayer’s agent.

PUD Fees

Karen Korhner sent an email earlier in the week the PUD Fees weren’t included in Belsaas and Smith’s bid as they were unable to get an estimate from PUD prior to the bid submittal date. The technical specifications require the contractor to pay these fees, yet RH2 had intended to remove that language since we have budgeted and planned to pay those fees directly. She asked for direction on how to proceed.

Commissioner Klasell motioned that the District will pay the PUD fees as budgeted, Commissioner Harris seconded, motion passed.

Administrative

Financial

Commissioner Klasell discussed the reconciled Treasurer’s Report for May 2014; as of 6/9/14 our funds are $49,955.55 at the County; Imprest balance is $476.65. Past due accounts amount to $234.00.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,057.06. Motion seconded by Commissioner Bohn, motion passed . The only expense from Imprest last month was for $32.45 (envelopes)

Commissioner Klasell motioned to sign the Payroll voucher for April in the amount of $1,339.00. Motion seconded by Commissioner Harris, motion passed.

Commissioner Klasell discussed the DWSRF budget status as of 5/31/14 and the remaining budget for Phase 1. We have spent $795,434.79 and have $1,531,700.21 remaining in the loan after A19 #29 is processed.

Commissioner Klasell moved to sign A19 #29 and supporting CPF warrant for $2,264.27, Commissioner Bohn seconded, motion passed.

System Issues: Charlie not in attendance to make report

Adjournment

Commissioner Harris moved to adjourn the meeting at 12:00m and reported that the next meeting will be held on June 26, 2014 at 10 am at the District 9 Fire Station, Commissioner Klasell seconded, meeting adjourned.

Lake Wenatchee Water Distric

Commissioners Meeting

May 22, 2014

at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Elaine Kinney-Clerk, Charlie Cruickshank-Operator

Professional: Marc Marquis, attorney

Guests Present: Barb Harris

Commissioner Harris opened the meeting at 9:57 am and acknowledged a quorum existed

Commissioners Harris motioned to waive the reading of the 05/08/14 minutes and accept as written, Commissioner Klasell seconded. Minutes were signed as presented.

Public concerns on past discussions: No concerns were brought up.

Project Issues

Construction startup status updates: Commissioner Harris pointed out that after construction starts, there will be more regimented updates. There will be a short meeting with RH2 and the inspector prior to the general commissioners meeting where updates will be presented.

There was some discussion about replacing the Brown Road pump. At this point it was noted via an earlier email, that they will not be replacing the pump. Karen Kornher of RH2, indicated that the contractor needed lead time to order a pump. It is unclear for which facility she was talking about, the pump house or the booster pump.

Inspection and contract admin: Karen Kornher sent out recommendations for the inspector duties and stated that major engineering concerns, especially those resulting in change orders, must be directed through RH2. Commissioner Klasell will make sure that Charlie gets the email, which he did not get.
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Karen Dickinson’s request for additional compensation for the invalid portions of the MOU:

Marc Marquis, Atty, stated that the commissioners were not obligated to pay anything related to the invalid portion of the MOU. He noted the value of maintaining good community relations and that the district might want to provide some compensation for goodwill.

Commissioner Harris motioned to use the addendum that Commissioner Klasell prepared and offer a $1500.00 dollar amount, There was no second.

Commissioner Harris revised his motion to offer a $1000.00 dollar amount, Commissioner Bohn seconded, Commissioner Klasell voted no.

Barbara Harris offered to generate a short cover letter to accompany the MOU addendum.

Administrative

 The annual review of the Admin and Op Directives is due. It needs to include directives for our operator for needed repairs. Clerk Kinney was instructed to start the review, make her suggested changes and email to the Commissioners.

Small Works Roster: In June, we are required to advertise for applications for the Small Works Roster. Clerk Kinney will place the ad in the Wenatchee World.

Other Issues

Charlie reported that the dam on Barnard Creek has a significant silt build up and needs cleaning out. The Commissioners felt that since it will not be used in the near future to just let it go at this time. If future use requires cleaning and revitalization, then a small works contractor will be contacted to provide this service.

Charlie also gave the findings of the LWWU sanitation survey. He will contact Cleve Borth to find the overflow cover which was a deficiency.

Commissioner Harris moved to adjourn the meeting at 11:15 am, Commissioner Bohn seconded, meeting adjourned.

The next meeting will be held on June 12, 2014 at 10 am.

                                                     Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  May 8, 2014

                                                           at Station 9 Fire House

Commissioners Present: Bruce Harris, President; Bonnie Klasell, Secretary; Landis Bohn

Staff Present: Charlie Cruickshank, System Operator

Professional: Dan Bannier, RCAC

Guests: Barb Harris

Commissioner Harris called the meeting to order at 10:00am and acknowledged a quorum

Commissioner Harris moved to waive the reading of the minutes and sign 4/24/14 as presented, Commissioner Klasell seconded, passed.

Project Issues

Construction Start Up Status Updates

Commissioner Klasell noted that we still have not received a signed contract or notice to proceed from Belsaas & Smith via RH2. She will follow up with Thomas to insure we get property copies for our records.

Overview of Change Orders during Construction

Dan Bannier presented a power-point presentation on various change order issues we need to be aware of to keep the project timely and avoid expensive cost overruns. Commissioner Klasell will contact RH2 to determine what procedures they have in place to handle the change orders, and responsibilities of the Board.

Amendment #7 for Control System Services

We have received an amendment from RH2 for the telemetry work on Phase 1, in the amount of $29,412.  Commissioner Klasell moved to sign Resolution 2014-5-8A, authorizing the signing of the RH2 contract Amendment #7. Commissioner Harris seconded, motion passed.

Administrative

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Policy update for Operator’s use of Small Works Roster

Commissioner Klasell motioned to sign Resolution 2014-5-8B authorizing System Operator to waive competitive bidding requirements in emergency situation, Commissioner Bohn seconded, motion passed.

Financial

Commissioner Klasell discussed the reconciled Treasurer’s Report for April 2014; as of 4/8/14 our funds are $48,754.18 at the County; Imprest balance is $441.10.  Past due accounts amount to $612.37.

Commissioner Klasell moved to sign the O&M warrant in the amount of $4,812.51.  Motion seconded by Commissioner Harris,  motioned passed. The only expense from Imprest last month was for $68.00 (postage).

Commissioner Klasell motioned to sign the Payroll voucher for April in the amount of $1,326.50. Motion seconded by Commissioner Bohn, motion passed.

Commissioner Klasell discussed the DWSRF budget status as of 4/30/14 and the remaining budget for Phase 1. We have spent $793,170.15 and have $1,533,964.85 remaining in the loan after A19 #28 is processed.

Commissioner Klasell moved to sign A19 #28 and supporting CPF warrant for $25,363.37, Commissioner Bohn seconded, passed.

System Issues

The emergency repair at the Brown Road well was completed last week; a new pump controller was installed, as well as several hundred feet of new conduit.

Charlie informed the board that the sanitary survey at the Lake Wenatchee Well was completed yesterday, and DOH appeared to be satisfied.

Adjournment

Commissioner Harris moved to adjourn the meeting at 12:25pm and reported that the next meeting will be held on May 22, 2014 at 10 am at the District 9 Fire Station, Commissioner Klasell seconded, meeting adjourned.

                                         Lake Wenatchee Water District

                                                Commissioners Meeting

                                                      April 24, 2013

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell Commissioner Landis Bohn

Staff Present: Clerk Elaine Kinney

Professional: Marc Marquis, attorney (via telephone)

Guests Present:  Barb Harris

Commissioner Harris opened the meeting at 10:00 am and acknowledged a quorum existed

Commissioners Harris waived the reading of the 04/10/14 minutes, Commissioner Klasell seconded.  Minutes were signed as presented.

Project Issues

Pre-Construction Meeting Overview: Commissioner Harris presented the review of the pre-construction meeting.

Construction water use:  The general feeling is the contractor is not to use chlorinated water from any existing water system source without prior coordination.  The contractor will use the water from the Homestead well as soon as it can be made operational.

Well house construction: Marc gave his input to the modification of the MOU. Marc pointed out that the District in not in breach of the MOU contract but rather the contract is invalid due to the requirements by the Dept. of Commerce. The decision to modify the MOU was tabled until we hear from K. Dickinson regarding her desires in the situation.
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Status of Water Right Transfer: It is in the hands of the DOE who could take up to 90 days to make a decision.

Belsaas/Smith Contract: Commissioner Klasell moved to sign the resolution 2014-4-24A accepting the contract from Belsaas & Smith for the construction of Phase 1 of the project, Commissioner Harris seconded, passed.

CSI Contract: Commissioner Klasell moved to sign Resolution 2014-4-24B accepting the CSI contract for Compacting services, Commissioner Bohn seconded, passed.

Administrative

Clerk Kinney reported that all 90 day delinquent accounts have been paid except one.  That customer was contacted via email.

Commissioner Klasell noted that our operator’s contract has expired and needs to be addressed.  Marc will review the contract and give recommendations.

Other Issues

Brown Road Well House Repair: Clerk Kinney reported that the part had arrived and the repairs should be completed by the end of the day by Leavenworth Electric.

Small works Roster:  The use of the small works roster was discussed. Commissioner Klasell pointed out that unless it is an emergency, all companies on the small work roster who do the same work must be contacted for a bid.

LWWD policy update:  With the latest repairs that are under way on the Brown Road pump house, the subject of setting a policy on spending limits for the operator was discussed.  LWWD polices need to be modified to define spending limits for the operator.  The new limits need to describe the operator’s spending authority and use of the small works roster in emergency situations as well as a pre-defined dollar limits for non-emergency repairs, etc. without requiring commissioners approval.  Commissioner Klasell will present a resolution for review in a follow-on meeting.

Commissioner Harris had asked Clerk Kinney to prepare a motion index to help find a motion if needed.  The issue was discussed. Commissioner Harris motioned to have Clerk Kinney finish the project, no one seconded. Motion failed to pass.

Commissioner Harris moved to adjourn the meeting at 11:10 am, Commissioner Bohn seconded, meeting adjourned.

The next meeting will be held on May 8^th at 10 am.

                                                     Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                 April 10, 2014

                                                           at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank

Professional: Karen Kornher, RH2

Guests: Barb Harris, Tim Gellatly, Byron Dickinson, Karen Dickinson

Commissioner Harris called the meeting to order at 10:00 am, and acknowledged a quorum

Commissioner Harris moved to waive the reading of the minutes and sign 03/27/14 as presented, Commissioner Klasell seconded, passed.

Project Issue

Change Orders

Commissioner Harris asked Karen Kornher to explain the change order process.

Karen Dickinson MOU

Discussion of issues with Karen Dickinson regarding changes to MOU as a result of Dept. of Commerce’s decision. Decision tabled to another meeting.

Contractor Bids

We received three bids for our Phase 1 project. All were significantly higher than the engineer’s estimate. We received bids from Pipkin Construction, Selland Construction, Inc. and Belsaas and Smith Construction, Inc. Specific bid line items from the lowest bid received were discussed, as some were significantly higher than RH2 anticipated. However, they still recommend that we award them the bid and proceed with construction this summer.

Commissioner Klasell motioned that we accept RH2’s recommendation and award Belaas & Smith Construction, Inc. the contract for the System Consolidation Phase 1 project in the amount of $1,172,537.00 (not including WA State Sales Tax). Commissioner Harris seconded, Commissioner Bohn voted no. Motion passed.

Commissioner Harris motioned to have the president sign the contract when received back from Belaas & Smith Construction, Inc., Commissioner Klasell seconded, motion passed.

Next steps were discussed and the preconstruction meeting was tentatively scheduled for April 18, 2014 at RH2 in Wenatchee.

Charlie will receive a full set and a half set to assist him in his capacity as site inspector during construction.

Compaction Testing

We received two proposals from our advertisement; RH2 recommends we go with CSI.

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Water Use by Contractor

We would prefer that the contractor not use potable, chlorinated water for dust control. This will be addressed at the preconstruction meeting to determine viable alternatives.

RH2 Amendment #6 & & #7

Commissioner Klasell motioned we sign RH2 Amendment #6 for $69,936 for construction services/support. Commissioner Harris seconded, motion passed.

Amendment #7 is for programming in the amount of $29,412. It was tabled for a decision at a later meeting.

Additions to LID

Letters still need to be sent out to the parcels that were sub platted, Commissioner Klasell has prepared all the necessary documents but needs to write the cover letter before sending all. All other additions have been submitted to RH2, who is keeping the master LID list.

We still do not feel we need to go to the expense of another LID roll meeting/formation.

Administrative

Commissioner Klasell discussed the reconciled Treasurer’s Report for March 2014; as of 3/10/14 our funds are $50,700.01 at the County; Imprest balance is $509.10.  Past due accounts amount to $492.50.

Commissioner Klasell moved to sign the O&M warrant in the amount of $1,922.57.  Motion seconded by Commissioner Bohn. The only expense from Imprest last month was for .14 to LID – we had a small late fee because the County changed banks and one of our checks had to be reissued and therefore was past due.

Commissioner Klasell motioned to sign the Payroll voucher for March in the amount of $1,429.00. Motion seconded by Commissioner Harris.

Commissioner Klasell discussed the DWSRF budget status as of 3/31/14 and the remaining budget for Phase 1. We have spent $767,807.15 and have $1,559,327.85 remaining in the loan after A19 #27 is processed. The balance remaining is higher than last month because Dept. of Commerce denied our $16,200.00 payment to Karen Dickinson.

Commissioner Klasell moved to sign A19 #27 and supporting CPF warrant for $12,595.98, Commissioner Harris seconded, passed.

System Issues

A customer on Brown Road has complained of excessive rust in his house, staining his appliances. Charlie thinks that it could be the result of chlorination breaks down the iron in the pipe to create the rust, and since water usage is down in the winter there is more standing, chlorinated water in the pipe. In addition, this household is the last full-time residence on the mainline, so there isn’t as much water flowing through as in the past. Charlie will flush the pipe for at least 30 minutes to try and alleviate some of the problem.

Adjournment

Commissioner Harris moved to adjourn the meeting at 12:20 pm and reported that the next meeting will be held on April 24, 2014 at 10 am at the District 9 Fire Station, Commissioner Bohn seconded, meeting adjourned.

                                                       Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  March 27, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Professional: Marc Marquis

Guests:  Barb Harris (via Skype), Tim Gellatly

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign 03/13/14 as presented, Commissioner Harris seconded, passed.

Project Issue

Commissioner Klasell moved to approve the Addendum #1 changing the bid opening date to April 7, 2014, Commissioner Harris seconded, passed.

Commissioner Bohn gave his recap of the pre-bid walkthrough.  The items presented by Thomas Leake at RH2 were reviewed and discussed.

Hashim property during construction:  The agreement states that, gravelling is required to keep the dust factor down and the district will honor that agreement.  It was noted that this does not apply to forest service land.

Commissioner Klasell met with the contract administrator who reviewed the MOU agreement with Karen Dickinson.  She pointed out that under no uncertain terms could Karen Dickinson have the pump house built and paid for by federal funds.  The project had to be put out for bid.  Commissioner Klasell regrets their decision but there is no way around it.  A meeting will be set up with Karen to renegotiate the terms and come to a mutually agreed decision.  She will be invited to the next meeting on April 10, 2014.

Programmer Advertising:  There was much discussion on how to proceed after much correspondence from RH2.

Commissioner Bohn motioned to revoke the motion from the March 27, 2014 meeting to advertise for a programmer, Commissioner Harris seconded, Commissioner Klasell voted no.

RH2 Construction Support/Supplement 6: Supplement 6 estimate came in nine thousand more than the original estimate presented on January 15^th.  After some discussion it was decided to ask RH2 to relook at it to try and get closer to the original estimate.  If that cannot be done, the District would like the reasons why.  It will not be signed off until this is done. 
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Final Water Right Transfer: Marc reported that the original report for the Dickinson water right, retaining their irrigation source, came in with an error that had to be corrected.  It has been corrected and the new report received. It will be presented to the Conservancy Board on April 14, 2014.  Once approved, it will complete the transfers.

Administrative

Commissioner Klasell moved to sign voucher 26 for $16967.16 which will pay for the Homestead well drilling, Commissioner Harris seconded, passed.

Commissioner Klasell moved to sign the warrant for $585.00 which will refund the monies received for water by Krystal Sweetwood, Commissioner Harris seconded, passed.

Commissioner Klasell moved to sign Amendment A which changes the scope, Commissioner Bohn seconded, passed.

System Issues

Charlie reported that the repairs have been made to the LWWU reservoir. He also reported that there are no other issues.

Other Issues

Commissioner Klasell informed the Commissioners and the Clerk that the upcoming seminars by the State Auditor regarding open government and transparency should be attended by all.  Clerk Kinney and Commissioner Harris have already signed up. 

Clerk Kinney informed the Commissioners that she will not be in attendance for the April 10, 2014 and the May 8, 2014 meeting.

Commissioner Klasell moved to adjourn the meeting at 11:30 am and reported that the next meeting will be held on April 10, 2014 at 10 am at the District Nine Fire Station, Commissioner Bohn seconded, meeting adjourned.  

                                                    Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                  March 13, 2014

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via Skype), Secretary- Bonnie Klasell, Commissioner Landis Bohn

Staff Present: Charlie Cruickshank, Elaine Kinney

Guests:  Barb Harris (via Skype), Tim Gellatly

Commissioner Klasell called the meeting to order at 10:00 am, and acknowledged a quorum 

Commissioner Klasell moved to waive the reading of the minutes and sign as presented, Commissioner Harris seconded, passed.  Commissioner Bohn objected to the Feb 27, 2014 minutes as accepted and they were not signed by him at this meeting.

Administrative

Commissioner Klasell distributed the reconciled Treasurer’s Report for February 2014; as of 3/11/14 our funds are $30,061.44 at the County; Imprest balance is $341.11.  Past due accounts amount to $726.50.

Commissioner Klasell moved to sign the O&M warrant in the amount of $3,355.32.  Motion seconded by Commissioner Harris.  Warrant includes $169.01 for Imprest office supplies/postage

Commissioner Klasell motioned to sign the Payroll voucher for February in the amount of $1,299.00. Motion seconded by Commissioner Bohn.

Commissioner Klasell distributed the updated DWSRF budget status as of 2/28/14. We have spent $771,141.82 and have $1,535,993.18 remaining in the loan.

Commissioner Klasell moved to sign the A19 voucher #25 for $34,240.57 and supporting CPF warrants. Motion seconded by Commissioner Bohn.

Project Issue

Addendums to Bid Contracts:  After discussion by Commissioners-Commissioner Bohn moved to allow RH2 to create as many addendums to the bid contracts as needed, as long as the Commissioners are notified, Commissioner Klasell seconded, passed.

Selling of upper tanks:  The Commissioners discussed all possibilities and decided to leave the bid document as is, which states that, the tanks will be removed and disposed of by the contractor.

Meeting schedules during construction: It was decided to table this discussion until more information can be obtained.  Dan Bannier, representing the DOH, was to be contacted about attending a future commissioner meeting to discuss issues surrounding the compliance to the bid contract and impact on the change control process. 

Programming of Telemetry:  The issue of whether to have RH2 do the initial programming or put it out for bid was discussed.  Mr. Cruickshank, our operator, provided three recommendations for people that he has dealt with in the past.

Commissioner Klasell moved to advertise for Programmers, Commissioner Bohn seconded, passed.
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Compaction during construction: This issue of who to used was discussed.

Commissioner Bohn moved to obtain several bids for compaction companies, Commissioner Harris seconded, passed.

System Issues

Charlie reported that he has the float switch for the Lake Wenatchee Reservoir but has not changed it.

He also reported that he does not feel that there is a leak on Lakeview Drive.  He feels that it is just runoff.

Charlie informed the board that he will be gone for a week from March 28^th through April 5^th.  Tim Gellatly will take over any emergency issues that come up. 

Other Issues

Ballantine property:  They are not hooked up to water but they do want a meter. Elaine will obtain the necessary information and let RH2 know of the change.

Sweetwood Property:  It was determined that because she does not have a water line running from the Mountain Park well that she should not be charged a monthly fee. 

Commissioner Klasell moved to refund all fees she has paid since the District took over, Commissioner Harris seconded, passed.

Clerk Kinney will determine the amount and write a letter informing Ms. Sweetwood of the issue.  The check will be mailed when the funds are obtained. 

Commissioner Klasell moved to adjourn the meeting at 12:30 pm and reported that the next meeting will be held on March 27, 2014 at 10 am at the District Nine Fire Station, Commissioner Bohn seconded, meeting adjourned.