Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Sept 27, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Secretary- Bonnie Klasell

Staff Present:  Clerk-Elaine Kinney

Guests Present:  Barb Harris, Karen Dickinson

Commissioner Harris called the meeting to order at 10 am, acknowledged a forum

Adminstrative

• Commissioners approved and signed the minutes from 09/13/2012
• Commissioners signed the CUP paperwork from RH2
• Commissioners signed the SEPA paperwork from RH2

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Clerk Kinney was instructed to place SEPA ad in Leavenworth Echo

• Clerk, Kinney reported on the billing process.  To date there are 43

customers who have not paid.

Resolutions

• Commissioners signed Resolution 2012-927A to transfer Capital Improvement funds to the Maintenance Fund
• Commissioners signed Resolution 2012-927B for Commissioner Bohn to resign as secretary and appoint Commissioner Klasell as Secretary
• Commissioners signed Resolution 2012-927C to authorize payment to secretary for clerical duties
• Commissioners signed Resolution 2012-927D to update the LWWD

Administrative and Operative Directive

Status of Homestead Well

• The results of the 24 hour test have not been received

 There was a lengthy discussion about the contents of the proposed MOU.  Karen Dickinson expressed her desired and objections to some of the proposal.

11:15am – Elaine left meeting, Commissioner Klasell took over taking minutes.

Discussion/negotiations with Karen Dickinson continued regarding changes to MOU; agreement reached and Commissioner Klasell will prepare the document for signatures.

USFS Permit

Commissioner Harris updated us on his meeting with USFS personnel, with Thomas Leake of RH2 on 9/24 at the proposed tank site.  The Forest Service has taken a dim view of constructing a road through the forested area up to the tank location; they feel there might be a better option across private lands.  They did not appear to be understanding when Commissioner Harris expressed that property owner(s) would not grant us an easement. They agreed that we would flag the area of the desired road and tank location so they could evaluate the terrain and wildlife before the snows hit.  Shawn Fitzpatrick was flagging the area during our meeting.  Once the Forest Service reviews the flagged area, they will then determine if there is enough time for botanist to do field work before winter – if not, we might have to postpone construction for another year.  We are hoping that won’t happen, and will remain in close contact with USFS,

1:00pm, meeting continued to 5:30pm at the District office.

5:30pm, meeting reopened – Commissioner Harris, Commissioner Klasell, Barbara Harris, and Karen Dickinson in attendance.

A few minor revisions to for Homestead Well/Pump House MOU and easement documents; MOU signed by Commissioners and Karen Dickinson.  Easement documents emailed to attorney Mark Peterson for review.  Once the well tests come back acceptable, then the easement will be signed by Karen Dickinson and recorded.

Meeting adjourned at 6:00pm.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Sept 13, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris,  Secretary-Landis Bohn, Commissioner Bonnie Klasell

Staff Present: Clerk Elaine Kinney, Operator Charlie Cruickshank

Guests Present:  Karen Dickinson, Barb Harris, Jim Ratley

Commissioner Harris called the meeting to order at 10:00 am-acknowledged a quorum.

Administrative

Commissioners approved and signed the minutes from Aug 30, 2012

There was discussion on how to pay for the $3000.00 insurance premium.  Commissioner Klasell pointed out that we will have more cash flow now that we are billing and bringing in an income.  She presented a Treasurer and a cash flow report which backed this up.  The commissioners decided to pay the full amount by October 1st rather than spread the payments out and pay interest.

Commissioners signed the warrants, vouchers, payroll and A19 documents which were prepared and presented by Commissioner Klasell.

Commissioner Bohn was asked if he would transfer the secretary duties to Commissioner Klasell so she can be compensated for her extensive work for the district on the accounts payable. Commissioner Bohn gave approval.

Commissioner Harris moved to transfer to Commissioner Klasell the secretarial duties affective as of September 1, 2012, Commissioner Bohn seconded, passed.

 Commissioner Klasell moved to have Commissioner Harris sign voucher # 7 for $106.902.62, Commissioner Bohn seconded, passed.

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 There was much discussion on updating the LWWD Admin and Operative directive.  Jim Ratley presented his suggestions based on his experience with WPWUA billing process.  The commissioners agreed to work more on the resolution and have it ready for the next meeting in two weeks.  After it has been adopted, a letter will be sent out to all customers in the district either by email or regular mail.

Commissioner Klasell moved to sign Resolution 2012-9-13, to approve entering into a contract with Fitzpatrick surveying for &5900.00 for surveying services,  Commissioner Harris seconded, passed.
 

Status of Homestead Well

 There was discussion on how the testing is going.  At this point the testing looks good both in volume and quality.  There is a slight smell of sulfur but at this point it is not a big issue.  There will be a report to follow.

There was much discussion on the Homestead well pump house.  Karen Dickinson presented her issues and concern.  She also indicated that she thinks the options are workable and possible to achieve without too much frustration.  Karen agreed to a 12 by 16 building, with no attic, no windows.  Karen will find out the requirement (fireproof, etc)   She will prepare a plan and estimate soon to be sent to the Commissioners to review before the next meeting to have built a shell building without a floor but a footing.  It was agreed that her detail plan for the commissioners would be reviewed by Karen Kornher, RH2, for compliance to state and county building codes as well as engineering requirements for electrical and plumbing clearances that will be performed by the prime contractor at a later date.

Engineering plan status

The written survey plan has not been received as yet.  When it has the Commissioners will discuss the Hashim easement for the placement of the meters that will serve his property.  Commissioner Bohn will meet with Mr. Hashim in the near future.

Easements

 Commissioner Harris reported that we are waiting for the signed easement for driveway use for WP lots 3 & 4.  The survey results are still needed to address Mountain Park needed easements.

It was decided that Commissioner Klasell will attend the workshop on possible grants for updating water sources in Everett this month.

Meeting adjourned at 12 pm.

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Aug 23, 2012

                                                at Station 9 Fire House

Commissioners Present:  Secretary-Landis Bohn, Bonnie Klasell, President Bruce Harris (via conference call)

Staff Present: Charlie Cruickshank, System Operator

Guests:  Karen Dickinson

Commissioner Klasell opened the meeting at 10:05 am and acknowledged a quorum existed

Administrative

No minutes from previous meeting were presented as Clerk Kinney is out of town.  They will be submitted at the next schedule meeting.

 Commissioner Klasell motioned to waive the $25 late fee on bills until January 2013, motion passed.

The approved Franchise Agreement was received back from the county; it has been scanned and emailed to all commissioners for their files.

The USFS Permit was filed in 8/17/12 by RH2, but our contact person at the USFS (Amelia) is out of the office until September 10th so we don’t know if much will be started on it before then. In addition, the Federal Government year-end is 9/30/12, so there is a chance it won’t be started until after 10/1/12.

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 Mountain Park: Charlie presented his options for immediate improvements to the Mountain Park well house and source.  Insulating one main pipe should be dealt with before winter, and the pressure needs to be reduced as it’s currently exceeding the amount allowed on the pressure tanks.  Charlie and Lan will get together to put a bead of silicone/caulk around the cover to the well head to create a sanitary seal for the time being.

Commissioner Klasell motioned to have Charlie install a 2” meter from Whispering Pines storage at the well head, motion passed.

Discussion ensued as to how to proceed with regards to system improvements to Mountain Park. Based on the opinion of our attorney, Mark Peterson, we feel Mountain Park will remain a Class B system as there are only 13 parcels involved in the LID and we are going to do the improvements outlined in the comp plan – improve well house, well head and install mainline pipe/meters as part of Phase I, and they will be connected to the entire system in Phase II.  Commissioner Klasell will contact Karen K at RH2 about getting a scope of work for surveying and have Fitzpatrick submit an additional survey contract for approval.

Homestead Well: To try and avoid confusion, we are now calling the new well drilled on Karen Dickinson’s property the Homestead Well.  The 24 hour well test has been scheduled for Sept 11^th & 12^th.

Karen D. was presented the design for the 20×20 well house that Karen K. designed, and she is not willing to accept a building that large.  She will contact Karen K. directly to see what can be done to make the building smaller and meet her requirements in the MOU of a 12×12 building.

Insurance

 Dwight Burke emailed that he has received our renewal packet and Karen D had also received/forwarded to commissioners for review; Commissioner Harris was concerned that he didn’t see coverage for board members on acts prior to Aug 1, 2012 included.  In addition, we would like to see what payment plans are available to avoid using our limited funds. Commissioner Klasell will contact Dwight and hopefully will have answers to these questions at the next meeting.

Easements

The easement to allow access to the upper area through lots 3 and 4 has been given to lot 3.  They still are having some difficulties getting it notarized, but Commissioner Harris has told them to sign at their convenience as we won’t need until next spring.

Other Business

One customer has contacted the district; he requires a water availability certificate for his lot.  Commissioner Klasell was authorized to prepare, sign, and send him a form.  Another customer with two lots but with only one drawing water asked if the second lot has to pay the base fee; customer will be advised that base fee is per connection and he is responsible for both connections.  It is the LID cost that will be applied based on parcel number (lot).  Also, a forest service parcel has asked when the final assessments will be determined and when they’ll need to decide to pay in full or make monthly payments; customer will be advised that will be determined at the end of construction.

Meeting adjourned at 11:05

                                         Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Aug 16, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris (via conference call), Secretary-Landis Bohn, Commissioner Bonnie Klasell

Staff Present: Clerk Elaine Kinney

Consultants: Mark Peterson-attorney

Guests Present: Cleve Borth, Karen Dickinson, Rod Fountain

Commissioner Klasell opened the meeting at 10:05 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 08/9/12

Administrative

Commissioners signed the A-19 #6 voucher for the amount of $41,640, signed the warrant to pay the voucher and signed the payroll approval.

Bonnie moved to increase the Imprest account to $750.00.  This is a temporary increase to pay for the billing process start up costs.

Commissioners signed the signature cards for the Collection account at Cashmere Bank.

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Mark Peterson explained the water right transfers and the difficulty that may occur because the exact location of the Brown Road well and the LWWU well were not put in the exact location.  He pointed out that the water right process has to be dealt with and can get expensive.  He recommended submitting the transfer document for all the water rights at the same time as one document.

Commissioner Klasell asked Mr. Peterson what he thought of the idea to abandon the well drilling in Mountain Park and pursue the upgrading of the current well house and piping until phase 2 when a pipe line will be built to join them with the other areas.  He felt that was a good plan.

Commissioner Klasell moved to have Mr. Peterson start the water right transfer process for all the water rights, Commissioner Harris seconded, pass unanimously.

Commissioner Klasell moved to abandon the well drilling in Mountain Park and move forward with the improvement of the well site until phase two, Commissioner Bohn seconded, pass unanimously.

Status of Wells

Brown Road Test Well:  Commissioner Bohn was the contact person for the drilling and at 290 feet they struck water.  It was spewing out of the hole without a pump.  The drillers estimated that is was 100+ gallons/min.

Commissioner Bohn moved to proceed doing what was necessary, including buying a pump, to test he water for usage. Commissioner Klasell seconded, passed unanimously.

Commissioner Bohn will contact Karen Korhner at RH2 to find out what pump size we will need to do the job and to have the well area surveyed.

Engineering/Survey Status

Karen at RH2 is ready to submit the Forest service permit.  Commissioner Harris pointed out that in the past we have dealt with Amelia in Leavenworth.  Commissioner Klasell will have RH2 work on that.  After that the new Brown Road well has been tested, the cultural review can be done.  After that the design can be completed.

New Business

Mr. Borth wanted to know what to do with the LWWU operating permit?  Commissioner Klasell told him to just send it back and tell them to contact the LWWD.  Mr. Peterson pointed out that the DOH has been notified of the consolidation.

Meeting was adjourned at 11:30 am.

Lake Wenatchee Water District

 Commissioners Meeting

Aug 9, 2012

at Station 9 Fire House

Commissioners Present: President-Commissioner Bruce Harris,  Commissioner Bonnie Klasell

Staff Present: Clerk Elaine Kinney

Guests Present: Barbara Harris, Charlie Cruickshank, Karen Dickinson

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed

Administrative

Commissioners approved and signed the minutes from 08/02/12

A discussion was held regarding the District email configuration.

Status of Wells

Brown Road: Waiting for the permit from the DOE.  There was some discussion about the letter that Mark Peterson, our attorney, sent to Avery Richardson at the DOE.

Mountain Park:  Commissioner Bohn did not complete his task of contacting Tabor about his well again or the Georges to see if they could identify their property line.  A discussion ensued about the possibility of improving their current well house etc. instead of drilling a test well.  When Commissioner Harris and Klasell meet with Karen Korhner at RH2, they will discuss this with her.

Commissioner Harris moved to have RH2 develop a small list to improve the Mountain Park well system, Commissioner Klasell seconded.

Resolutions

Franchise Agreement has been sent to the county.  Have not heard back.

Commissioner Klasell moved to accept resolutions to have the Chelan County set up a capital project fund and the resolution to have clerk Kinney set up a revenue collection account, Commissioner Harris seconded.

Commissioner Klasell moved to have clerk Kinney get a debit card for the Impress account, Commissioner Harris seconded.
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Commissioner Harris moved to accept the resolution authorizing Amendment No. 3 to contract with RH2 Engineering Inc. for system consolidation project, Commissioner Klasell seconded.

Start up Process

A discussion ensued about Bill Burgess on Brown Road.  It was decided to just start billing him monthly as he has not returned calls from clerk Kinney.

Billing system status: Clerk Kinney reported that she has worked with Jim Ratley of Whispering Pines and did their billing to learn the system.  Jim will be available to help with the district first billing and meter reading.  Supplies for the billing will be ordered.

Commissioner Harris moved to send the four Forest Service Parcels the same letter that all the other district customers received in the Lake Wenatchee Water Association, Commissioner Klasell seconded.

The final disposition of Morse and Krope opt out have been received.  Krope has provided a hand written notification which the commissioners felt was satisfactory.

Engineering Plan Status

The surveyors are still working.

There was discussion about the engineering budget overrun and it was felt the Commissioners Harris and Klasell needed to discuss it more with Karen of RH2.  Commissioner Klasell gave the result of her father-in-laws assessment of the engineering plan.  As a result of this, there are items that the district can delay or cut to save expenditures.

Easement/Mou’s

Chuck Ferrel would not sign the easement, so it was decided that when Commissioner Harris returns in Sept that he will approach the new owners and explain the situation.  They are aware of it.

Operations

It was decided not to spend the money to fix the foxcroft for Whispering Pines until the Commisioners had discussed with the engineers if that equipment will be used in the future.

Future Meetings

The commissioners decided that Commissioner Klasell will conduct the meetings while Commissioner Harris is gone.  He will still attend the meetings via phone and all resolutions and minutes will be mailed to him if necessary for his signature. Commissioner Klasell will prepare the agenda.

Meeting was adjourned at 12:30 pm

                                        Lake Wenatchee Water District

                                               Commissioners Meeting

                                                      Aug 2, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris,  Secretary-Landis Bohn

Staff Present: Clerk, Elaine Kinney

Guests Present: Cleve Borth, Barbara Harris, Charlie Cruickshank

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 07/26/12

Status of Wells

 Brown Road: Avery Richardson from the DOE will issue a temporary permit to drill the well.  Clerk Kinney will contact Steve at Tumwater to coordinate the drilling and schedule.

Commissioner Bohn determined that the drilling site is approximately 85 feet from the Hashim property line.

Mountain Park: Commissioner Bohn left two messages for Tabor about his well.  No response. He also tried to find the property line for the George property.  He will contact the Jim George who owns the property and see if he will show him where the property lines are.  If not we may need to have it surveyed.

Franchise Agreement

The Franchise Agreement has been delivered to the county.  There were no changes made by the District.

We are waiting for their approval.
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Setup Process

There was discussion about the two Burgess properties opting out of the district.  Bill Burgess wants to use the Brown Road water until he has a good well.  Jeff Burgess has stopped using the Brown Road water. There was some discussion how we can manage the shut off.  More to be determined.

Clerk Kinney offered a few options for what type of bill to be sent out.  It was decided that for the first four months to use the card system like the WPWUA is using and see the response.  This may change at a later date.

Engineering

 The survey results have not been finalized.

The budget override was discussed.  Commissioner Klasell offered to have her father in law, who is an engineer go over the comprehensive plan and the Supplement 3 to evaluate it.  We will wait for his analysis which we should have by the end of the week or weekend.  Depending on what he determines, the Commissioners may invite Randy from RH2 to attend the next meeting to discuss the increased costs.

Easements

The easement to allow access to the upper area through lots 3 and 4 has been given to lot 3.  They will have it signed and then it will be given to lot 4 to be signed then recorded with the county.

The WPWUA easements.  In the future we will need to obtain easements for the existing pipeline that has served the top six properties and will continue to do so with the new system.   This will be initiated when the engineering plan and survey have been sufficiently completed to identify the locations.

Meeting adjourned at 11:30

July 26, 2012 Minutes

   Lake Wenatchee Water District

   Commissioners Meeting

   July 26, 2012

   at Station 9 Fire House

Commissioners Present: President-Bruce Harris, VP-Bonnie Klasell, Secretary-Landis Bohn

Staff Present: Clerk Elaine Kinney

Professional: Mark Peterson (LWWD Attorney)

Guests Present: Cleve Borth, Barbara Harris, Jim Ratley, Sharen George, Kelly Craig (Notary), Rod Fountain

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 07/19/12

Transfer Documents

The four water associations signed the final transfer documents (WPWUA, BRWUA, LWWUA, Mountain Park Association) Kelly Craig offered her services and notarized all the signatures.  The documents will be recorded at the county. Lester Addition will be part of the District but they were not an association so they had nothing to transfer including a valid water right.  We now have water a district.  As of August 1st the District will be responsible for operation of all the associations.

Status of Wells

Mountain Park: Commissioner Bohn will contact Steve Tabor about using his well and will work with Sharen George to determine where her property is in relationship with the witched spot.

Brown Road: Brown Road Association will give Tumwater their water right so the test well can be drilled on the Dickinson property.

Other Resolutions

Commissioner Klasell proposed that the Forest Service properties receive the same letter regarding the upcoming assessments that all the other District customers got.  Commissioner Harris reviewed the letter and gave the OK to send it.

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Other Start up Concerns

Charlie Cruickshank, our operator is ready to go with operating all the areas.

Engineering Plan Status

Survey Status: Have not heard from Karen yet.

Brown Road Dirt section: Trying to find out who owns it.  It was decided to wait for the survey results.

Forest Service Permits: When 30% of the engineering is done, we can apply.

Engineering budget overrun: It was discussed and decided to meet with Randy at RH2

Resolutions, continued.

Barb Harris and Jim Ratley presented a revised LWWD Operation and Administrative Directive which lowers the late fee based on RCW regulations.  There was some discussion but it was tabled for now.

Meeting adjourned at 12:00 pm

                                                      July 19, 2012

                                                at Station 9 Fire House

Commissioners Present: President-Bruce Harris, VP-Bonnie Klasell, Secretary-Landis Bohn

Staff Present: Clerk-Elaine Kinney

Guest Experts: Dan Bannier & Mark Peterson

Guests Present:  Barbara Harris, Jim Ratley, Dwight Burke, Karen Dickinson, Charlie Cruickshank (operator), Rod Fountain, Mike and Norma Simon, Doug and Chrisy Lewis, Irv and Sunny Sonker, MJ and Vicky Griffith, Teresa Allnoch.

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed.

Dan Bannier from Rural Community Assistance Corporation (RCAC) presented  a Powerpoint presentation discussing how water rates are determined.  The meat of the presentation is that first a budget is proposed and accepted by the Commissioners then from that the rates are set such that the district will have enough funds to pay the bills plus have a reserve amount which is required by the State.  The $39.00 base rate is a little on the low side but the Commissioners felt that we should start there which will pay the bills and maintain the reserve.  The average base rate for most districts is around $50.00.

The floor was then opened to the public for any questions they may have.  There were a few questions that were answered by either the commissioners, Mark Peterson (our Lawyer) or Dan Bannier.

One of the questions asked was if the district had to have a public meeting before raising rates.  Mark and Dan both answered that there is no requirement to do so but the Commissioners said that would probably would have a public meeting as a courtesy.

Commissioner Harris called for a short break.  Any of the guests that wanted to leave could.

Administrative

The regular district meeting started with the approval and signing of the minutes as presented for the July 12, 2012 Commissioners meeting.

Resolutions

Commissioner Harris motioned to adopt and sign the resolution to impose interim rate on district customers (719A), Commissioner Klasell seconded, passed unanimously.

Commissioner Klasell motioned to make Commissioner Bohn the decision person working with Tumwater Drilling and Rh2 to determine when to stop drilling if no water is found. Commissioner Harris seconded, passed unanimously.

Commissioner Harris motioned to accept the Resolution to enter into a contract with Tumwater Drilling to drill a test well on the Dickinson Brown Road property, Commissioner Bohn seconded, pass unanimously.

Startup Process

The commissioners reviewed the final transfer resolution.  There was one change designating Jim Ratley as Treasurer of WPWUA instead of Secretary/Treasurer.

The commissioners reviewed the Association easements and water right transfer documents. At the time of the meeting there is some doubt whether Lester Additions has a water right.  They have a water certificate.  Mark Peterson will do more work on the issue before the next meeting.  He will be able to attend the July 26, 2012 meeting for the signing of transfer documents.

Commissioner noted that the insurance negotiations are done.  We are waiting for our renewal.

There was much discussion with Mark Peterson regarding what the individual associations should do with regards to shutting down their operation.  Mark felt that rather than completely shut down to moth ball operation by continuing to pay the $10.00 license fee to the State.  Because of the insurance issue, he felt no more decisions should be made and the board for each association should disband.

Quickwater software: Commissioner Klasell pointed out that it has not arrived.  Clerk Kinney will contact them and get it resolved.
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Office move:  Everything has been moved except a file cabinet that is presently at Two Rivers.  It will be moved next week.

Water Testing: Charlie Cruickshank provided a water testing schedule with the costs for each.  It was pointed out that once we are one system, that some of the testing may be reduced.

Status of Wells

Brown Road: Waiting for permit

Mountain Park:  Commissioner Klasell will continue with talking to Sharen George.  The Taber well was discussed.  Commissioner Harris pointed out that he has left messages with an offer of forty thousand dollars and never got a response. Commissioner Bohn will contact him and make the offer of forty thousand dollars and free water.

Pipeline reroute on Brown Road

Commissioner Harris pointed out the plan to connect the pipeline between the two Brown Roads.

There was much discussion as to whether the dirt road between the two Brown Roads is a non-maintained county road or private property.  More investigation needs to be done.

Easements

 Commissioner Klasell moved to have Commissioner Harris submit the easement form for Whispering Pines lots 3 & 4 Commissioner Harris seconded, passed unanimously.

Mark Peterson instructed Commissioner Harris what to do with the signed easement and which department to take it to.

Vouchers

Commissioner Klasell submitted A-19 Voucher #5 for $27,356.93 to pay the bills. Commissioners signed, along with payroll forms and a warrant form for the county.

Franchise Agreement

Mark Peterson felt that the commissioners should send the Franchise Agreement back to the county with the comments that our engineer has made regarding it.

Other Business

Jim Ratley pointed out that the $25.00 late fee that was stated in the letter to all district customers should be re-worded as a service charge for the notification and leg work that results in a non-payment or late payment rather than a penalty for non-payment.  There was much discussion be the commissioners agreed on Jim Ratley’s concerns.  Mark Peterson pointed out the county’s procedure when there is non-payment.  The county will foreclose on the property after there is a lien on the property for non-payment.

The letter from our engineer Karen Kornher increasing the engineering cost estimate.  Dan Bannier will review the proposal and talk to her to discuss it.  It was pointed out that our funding was based on the engineering proposal and to increase it at this stage is not good.  More work will be done on this issue.

The meeting was adjourned at 1:30 pm.

               Lake Wenatchee Water District

 Commissioners Meeting

July 12, 2012

 at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Bonnie Klasell, Secretary-Landis Bohn

Staff Present: Clerk-Karen Dickinson, Clerk Trainee-Elaine Kinney

Guest Presenter: Dan Bannier (Rural Community Assistance Corportation-RCAC)

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed

Commissioners approved and signed the minutes from 07/05/12

Administrative

Clerk Dickinson passed out the financial report for the commissioners review.  She also informed the commissioners that the county is at the end of the fiscal year and is shut down for a couple of weeks.  This results in the checks to pay the vendors have to be held for a couple of weeks.

Commissioner Harris directed the clerk to add a section in the book where Resolutions are kept for MOU’s.  He also directed the clerk to scan all MOU’s into the computer and saved as a PDF file.

Commissioner Harris brought up and it was discussed how to back up the District computer.

WPWUA has a back-up drive that they will turn over after the July 26th transfer.  It will be used about once a month and stored in a different location than the District computer.

Commissioner Harris motioned to use the WPWUA back-up drive, Commissioner Bohn second, pass unanimously.

Quickwater software:  Commissioner Klasell and Clerk Dickinson discussed the status of the software.  The first copy was mailed but never received according to the vendor.  They are mailing a second copy.

Status of Wells

 Commissioner Bohn presented the invoice for the douser.  He tested two sites on Brown Road and two in Mountain Park.

Brown Road Well: Commissioner Bohn pointed out the areas on where the douser located water.  There were two sites.  Clerk Dickinson who is provided the land for a monetary amount said she preferred the area on the edge of the property and not in the middle of the field.   She will verify her property line before drilling is done.

Mountain park well:  Commissioner Bohn pointed out the two areas that the douser found water.  The commissioner discussed both sites and decided on one area over the other because of its access and it would be on free land that will be donated by Sharen George.  Further work needs to be done to see if the district can cross other properties adjacent to the site.   Commissioner Harris will identify the property owners.

Commissioner Klasell moved, Commissioner Harris seconded, to have Commissioner Bohn contact the property owners in Mountain park and have Commissioner Klasell contact Sharen George and negotiate a MOU,  passed unanimously.

Once this is done, Clerk Kinney will contact Tumwater drilling to obtain a proposal.

The two proposals for the Brown Road well were presented.  Commissioner Klasell called Karen Kornher about which size pipe should be used (6 or 8 inch) and the amount of gallons per minute that is needed.  Karen Kornher called back and verified that it be 8 inch pipes and at least 31/gals per minute for Brown Road and 24 for Mountain Park.

These foods include Vitamin E Rich buy levitra where foods Peanut, Almond, Broccoli, Mango and Wheat. For example, if someone isn’t managing donssite.com viagra prices their stress, the blood pressure medication becomes an “enabler,” – merely allowing deeper stress issues to compound. Why Does Sex Change as Men Age? The fact is that as we age, and might brand cialis prices http://www.donssite.com/truckphoto/Tractor_pulls_Fergus_Truck_Show.htm experience a decline in erection quality, libido and sexual energy over time. Varicose veins pastilla levitra 10mg have many other options that may be larger and more painful than spider veins. Commissioner Klasell moved to sign the MOU that enters into an agreement with Karen Dickinson for an easement,  to drill a test well on her parcel (listed above), Commissioner Bohn seconded, passed unanimously.

Commissioner Bohn moved, Commissioner Klassel seconded to authorize Commissioner Harris to sign the proposal for Tumwater to drill on the Dickinson land (Parcel 271718400050), location to be determined after Karen Dickinson has looked at the site and given the OK, , passed unanimously.

Resolutions

Commissioner Klasell moved, Commissioner Bohn seconded, to adopt Resolution 2012-7 7-12A to accept the Administrative and Operating Directives, passed unanimously.

Commissioners reviewed the Startup Resolution that will be presented on the July 26 Commissioners meeting for all Associations to sign.

Commissioner Harris moved, Commissioner Bohn seconded, Commissioner Klasell abstained, to sign the BRWUA addendum to exclude two property owners and for BRWUA to keep the irrigation pipes, from the transfer agreement. 

Commissioner Klasell moved, Commissioner Harris seconded, to adopt resolution 2012-7-12B, accepting the 2013-2013 budget. passed unanimously.

Commissioner Harris moved, Commissioner Bohn seconded to sign the MOU with David Tice, granting the district temporary use of a strip of his property for construction of a pipeline, passed unanimously.

Start up Process

The final transfer documents are waiting Mark Peterson’s approval

Feedback from transfer letter sent to all members of the district.  Commissioner Klasell has had no feedback except from one member who cannot attend the meeting.

Survey Status

Commissioner Harris informed the group that the engineers have determined that we can connect the pipe from the East end of WPWUA Brown Road with the pipe in the BRWUA and eliminate the need for additional pipes to be installed in Lester Addition. The commissioners agreed to this engineering change.

Easements/MOU

After extensive investigation of the supposed Hashim property that runs the length of the upper properties on Whispering Pines, it has been proven that he does not own said property.  It was a computer error by the county assessor’s office.  The MOU will reflect the new findings.

Rate Public Meeting

 Dan Bannier from RCAC presented a preview of the July 19th presentation and asked for feedback from the Commissioners which was provided.

Commissioner Harris adjourned the meeting at 1:30 pm.

Lake Wenatchee Water District

                                                           Commissioners Meeting

                                                                     July 5, 2012

                                                            at Station 9 Fire House

Commissioners Present: President-Bruce Harris, Bonnie Klasell, Secretary-Landis Bohn

Starr Present: Clerk-Karen Dickinson, Clerk Trainee-Elaine Kinney

Guests Present: Cleve Borth, Barbara Harris, Dwight Burke

Commissioner Harris opened the meeting at 10 am and acknowledged a quorum existed

Commissioners approved the minutes from 06/28/12 with one typo fix needed

Administrative and Vouchers

The commissioners discussed where to move the Whispering Pines Water Association mailbox after the transfer.  It was decided to move it to Clerk-Elaine’s mailbox area because that is kept clean of snow.  Commissioner Harris instructed Elaine to go ahead right now and acquire a new address for the district and when the time is right all mailings will be changed to that address.

Clerk Dickinson told the commissioners that they are entitled to one hundred and four dollars per meeting.

She then passed out I-9 forms which need to be filled out and had them sign their pay vouchers for last month.  From now on the commissioners will get this amount for every meeting attended.  There were no other vouchers to approve.

It was pointed out that as the bills come in they are faxed to the commissioners one at a time for their review then the voucher is filled out with all the approved invoices to be signed.

District Insurance

 Dwight Burke has been negotiating with Cities Insurance Association of Washington (CIAW) to obtain our District insurance.  He was able to negotiate the following:

1. A premium of three thousand dollars per year.  They refused the twenty five hundred the district proposed.
2. A ten million dollar general liability coverage compared to the one million CIAW first proposed.
3. The insurance would go in affect as of Sept 1, 2012.  Dwight asked how they would cover the transfer date of Aug. 1, 2012.  They said that they would endorse the additional property value as of August 1, 2012 but not charge us for that month.
4. The coverage is on the total property value of four hundred and fifty thousand dollars.  They said they would be with 10% of that figure.
5. They also agreed to cover prior acts for those three associations that have insurance coverage. (LWWD, WPWUA, Brown Road Assoc.)
6. Director and Officer Coverage (D&O) for the board would be on a claims made basis. After the transfers are done, the associations can cancel their D&O coverage.  It will now be covered by the Districts D&O coverage.

There was some discussion about covering the boards that will remain in effect for three years as recommended by Mark Peterson. This is in case the District should fail for some reason, the individual associations could start up again and not start from scratch. All three associations agreed to keep their current D&O coverage until the corporations are dissolved and the boards are no more or until we find out more options.

Commissioner Klasell moved, Commissioner Harris seconded, and it passed unanimously, to have Dwight continue talking to the insurance company and attorney, Mark Peterson about coverage issues and how to proceed with the individual boards that will remain active.

Commissioner Klasell moved that we accept the $3000 premium, Commissioner Bohn seconded, and it passed unanimously.

There was discussion about submitting a letter of intent to withdraw 12 months in advance.  Dwight pointed out that for a business aspect, it would be better to submit the letter but since they have worked with us and have a long memory, maybe it would be better not to.  Commissioner Harris felt that it would be better to wait a year and make that decision next Sept.

Dwight felt that on a go forward basis we have a commissioner as the contact person with CIAW.

It was agreed to have Commissioner Bohn be the contact commissioner.  Dwight proposed to write a letter making Commissioner Bohn the contact person.

Commissioner Harris moved that Commissioner Bohn be made the contact person for CIAW, Commissioner Klasell seconded, it passed unanimously.

Status of Wells

District Well: Commissioner Harris said they made an offer to Jeff Burgess for the District to take over their well as a replacement well for WPWUA. The offer was turned down.

The relaxed arteries the cheapest cialis extend and get filled with more blood. It is the only pill which is manufactured according to soft nature of women. levitra wholesale This makes it very hard to cure discount cialis erectile dysfunction. It demotes cialis tablets india the inhibitory enzyme of type 5 dwelling in the male penis. There was a lot of discussion on where to place the well.  It was pointed out that we need over 40 gals/minute. There were several areas talked about.  Clerk, Dickinson wanted to throw her land in the mix as possibly giving up part of her land for compensation if water is found.  Cleve Borth said that it is possible to drill another well 200 feet from LWWD current well.  It is not known if this is a good location to drill another well. It was decided to have Charlie Cruikshank witch Karen’s property.

Mountain Park Well: It was decided to have two local dousers look for water in the areas discussed.  It was decided to have two dousers witch the areas discussed. (Joe Woods and Charlie Cruickshank).

Start up Process

LWWA: Cleve Borth wanted clarification that the signing of the documents would be July 26.  The players both verbally agreed with the transfer agreement. Both Bob West and Byron Dickinson gave verbal approval for the transfer agreement, however, Byron want the agreement amended to say that the free water usage will be transferred to his heirs for as long as one of them retains the property  That amendment was given to Byron today for his approval.  The agreement will be signed prior to the July 26, 2012 deadline.

Letter announcing District Start rates which will be sent to the members of the District.  Dan Bannier said the letter looked good but to add the Commissioners names and contact information to it. After a very lengthy discussion regarding how to handle late fees, turning off water, etc., it was decided to leave the letter and rates as written but add “base rate for residential service” after the thirty nine dollars and add “per billing cycle” after the late fee.  These rates can be changed at a later date if it found that the budget is not substantial.

Commissioner Bohn motioned to accept the letter as written, Commissioner Klasell seconded, all approved.

Commissioner Klaell submitted the proposed budget for 2012-2013.   Commissioner Klasell moved to accept the budget, Commissioner Harris seconded, all approved.

Planning for the July 19th meeting:  It was decided to devote most of the time to Dan Bannier and what he has to present.

 Resolutions

The commissioners signed the Contract Operator resolution.

Commissioner Klasell will bring the resolution to the July 12, 2012 meeting to accept the budget along with the other resolutions that need to be discussed and signed.

Easement Status

 Whispering Pines Lots 3, 4 & 5:  Commissioner Harris submitted a map from the engineers showing where the easement will go to access the upper reservoir. This will require cutting down some trees and flattening the ground. This is based on Forest Service (FD) approval to use their land.

Also we will need permission to use the paved driveways to access the upper road to the reservoir.

A discussion was held about obtaining permission to cross Hashim’s land with the pipes. Further work will be done on this.  Whether Hashim owns the small strip will be verified for further planning.

Tice/Schilling easement to put in the pipe:  Commissioner Harris has been trying to contact David Tice to obtain an easement or permission to use a thin strip of his property to place dirt and move equipment.  Whispering Pines already has a 10 foot strip on Shilling’s property but we will need additional space to place dirt and move equipment.   At the time of the meeting, he had not heard back regarding his latest email to him.

North Shore/Lester Addition:  The easement is up in the air at this point and is Karen Korhner’s design changes.

Franchise Agreement

Commissioner Harris said that we did get the Franchise agreement from Chelan County.

Survey Status

There was very little success in locating the metal pipes with a metal detector.  As a result of this, we will need a local person when we begin digging.  So when the survey is done we will proceed.

Task Assignment

Commissioner Klasell will mail out the startup letter.

Commissioner Bohn will coordinate the witching tasks.  Commissioner Harris will contact the Geologists to give up a better idea where the water may be found.

Meeting was adjourned at 1:00 pm.